Office Organisation and Principles of Office Organisation
Organisation: It is the process by which the activities of a group of person are coordinated to achieve desired goals.
Office Organisation: A structural framework within which, or by means of which, the process of getting work can be effectively carried out.
Principles of Office Organisation
- Principle of Objective: An office organization takes all efforts to achieve the common objectives with the unity of all departments.
- Principle of division of Labour: In different departments, the entire work must be divided into smaller tasks. It should then be assigned to the person who best fits in that position. This leads to enhanced efficiency.
- Principle of unity of function/Command: There should be a unity of command in the organization. A person should be answerable to one boss only. If a person is under the control of more than one person then there is a like-hood of confusion and conflict
- Principle of simplicity: The organizational structure should be simple so that it is easily understood by each and every person. The authority, responsibility and position of every person should be made clear so that there is no confusion about these things.
- Principle of Span of control: Span of control means how many subordinates can be supervised by a supervisor. The number of subordinates should be such that the supervisor should be able to control their work effectively. Moreover, the work to be supervised should be of the same nature.
- Principle of Flexibility: The organisation structure should be such that it may be easily adapted to changes in the nature of business and technical aspects of the work situation.
- Principle of Initiative: subordinates should not be made to feel dependent on the superiors’ orders and instructions so as to give up independent thinking
- Principle of Coordination: This principle suggests that the office manager should be able to coordinate activities of different functional departments with a view to achieve the given goals.
- Principle of continuity: The organisational design should ensure continuity and growth of the enterprise. This can be achieved if the structure of office organisation permits review of objectives, readjustment of plans and provides opportunities for development of future staff.
- Principle of Efficiency: Office organisation should achieve goals at minimum, amt, which is the real test of efficiency. The structural design should be such that a higher level of efficiency may be achieved by individuals, and by groups.